Application Procedure

STEP 1: Register at the AFEPA application platform www.applications.afepa.eu starting 15th October. You will automatically receive a confirmation email, providing you with your log-in information: user ID and password. You can save your progress and come back to the online application platform as often as you like.  

Before starting the application procedure, make sure you:

  • have read the admission requirements carefully. The AFEPA consortium will apply the criteria very meticulously. If you have any questions please contact the AFEPA coordination office at info@afepa.eu.
  • are familiar with the application deadlines before starting your application.

STEP 2: Complete your application in the application platform before the deadline. Make sure you devote enough time for this step to gather and prepare all the necessary documents.

At this point, no paper version of any document needs to be submitted. The AFEPA consortium may ask applicants at a later date to send paper versions of their application documents. For each required document (ex. Bachelor Diploma and Transcript of Records): please merge all original copies and translations into one pdf document in order to upload them.

All documents that applicants upload onto the platform will have to be either a copy of an original (if the original document is written in English) or certified translated copy of the original (if the original document is written in language different than English).

Required documents include:

  • Photo
  • Proof of nationality e.g. copy of ID, passport  (Candidates with multiple nationalities must decide at application stage under which nationality they apply)
  • Proof of residence (only for applicants who wish to apply for the Erasmus Mundus scholarship)
  • (European format) CV
  • Copy of academic transcripts and diploma  (including copy of original and translated certified copy if original is not in English)
  • Copy of school-leaving certificate (high school certificate)  (translated certified copy if original is not in English)
  • Copy of other relevant documents
  • Copy of language certificate (see requirements)
  • Motivation letter (no more than 300 words)
  • 2 Reference forms (Please list your referees with their names and email addresses in the online application platform. Preferably, one referee should be academic. An automatic email will be sent to the referees you have chosen, asking them to submit their filled reference form directly to us (please note that your referees will fill in a customized format of the reference form). You will be able to see whether they have submitted their references by verifying the checklist of your application form.)**

* According to the rules set by the European Union, this proof can be either provided in form of a residence certificate issued by the candidate’s municipality OR a certificate from the candidate’s place of work, study, or training issued by the respective institution. The document must have been issued within 12 months before the submission deadline of applying for the scholarship.

** The referees will need to fill in, sign and upload their reference forms before the application deadline. Please note that in order to submit your application, your reference forms must be uploaded to the platform.

Candidates applying to the AFEPA master’s programme within the regular deadline 31st of January can simultaneously apply for an Erasmus Mundus Joint Masters Degrees (EMJMD) Scholarships

STEP 3: Wait. All applications will be reviewed and ranked by the academic board.

Selection and Ranking of Applicants

The coordinator will conduct a pre-selection based on the minimum requirements and submit the remaining applications for consideration and evaluation by the Consortium committee. The evaluation includes the minimum requirements, academic performance and experiences. At the end, a ranking meeting will be organised by the Consortium committee to discuss the top candidates and to select the final scholarship recipients. A final list of students (main list and reserve list) will be established in accordance with the admission requirements.

Regional, gender and social situation will be taken into account in the final selection among the best candidates but will not take precedence over merit, quality and competence. The process will respect the principles of Euraxess “European Charter for Researchers” and the “Code of Conduct for the Recruitment of Researchers” including non-discrimination, equal treatment, transparency, recognition of qualifications, lifelong development and mobility experience. The final selection of candidates will comply with the maximum number of scholarships per country and per institution of origin defined by the European Commission.

The Consortium will allocate the students among the four universities for the first semester based on students’ preferences, their rank in the application process and university-specific admission criteria.

Review and Ranking Results

The result of the evaluation and ranking process for all applicants is send out in March to each applicant via email. The following outcomes are possible: accepted with scholarship, accepted with scholarship – waiting list, accepted without scholarship, not accepted.

Appeal Procedure

AFEPA applicants have the right to appeal against the selection decision. The procedure is as follows:

  • Applicants should fill in an appeal form and send it to the AFEPA coordination office (info@afepa.eu) together with supporting documents (if necessary), within a period of 15 days starting from the day after the notification of selection results.
  • The AFEPA Management Board will evaluate the appeal and decide what, if any, action is required.
  • Applicants will be notified via email regarding the outcome of their appeal no later than one month after the appeal has been received.

Before appealing, please note that

  • the AFEPA programme is funded by EACEA and must follow strict guidelines in regard to the scholarship attribution,
  • our selection process is very competitive. Few scholarships are available in relation to the large number of high-quality applications,
  • scholarships are allocated based on merit and not means. Hence, appeals about the scholarship allocation referring to financial hardship will not be considered,
  • new evidence or additional information (e.g., additional certificates) not included in the original application cannot be taken into account at this stage of the process.